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  • Bill Vasko

Top Resume, Portfolio, and Interview Tips for Coaches During the Job Search Process

Updated: Dec 19, 2023

This is a busy time of year for high school and college coaches who are going through the process of applying for a new coaching position. The job search process can be a stressful time filled with anxiety and rejection. Addressing deficiencies in your resume, portfolio, and interviewing skills can help you be more successful in landing a new position. Since creating my website, The Coaching Portfolio Guide, in 2014, I receive a lot of questions from coaches about how to better succeed in the job search process. Below are some of the most common concerns I address with coaches who are seeking a new coaching position.


The biggest thing that really stands out when a hiring director looks at your resume is when you have not listed any of your accomplishments or achievements in each of the places that you've worked. Most administrators would not put a resume in the "yes" pile when they cannot tell how the program improved while you were in a previous position. Typically, coaches tend to list what position they held and then list some of their general duties and responsibilities. One of the best ways to separate yourself from other candidates is to create a detailed list of things that were achieved and improved upon while you were at each of your previous positions. It could be team accomplishments or individual player accomplishments or things in general that were improved throughout the program while you were there.

Examples of things you can include on your resume:

  • Championships. If you did not win championships, show how the program improved over the time you were there. That progression could include winning percentage, wins in a period of time, postseason achievements, milestones that have not occurred in some time (first time since....)

  • Team or athlete recognition or awards

  • Statistical improvement - both team and individual athletes.

  • Improvements in the performance of athletes in the classroom.

  • Off field/court activities or programs that were initiated - community service, team building activities, character building programs, fundraising initiatives.

  • Other items - developing feeder/youth programs, college recruitment of student-athletes, strength & conditioning program improvements, camps/clinics that you coordinated.

These are just ideas to get you started. It is important to document all of these things throughout the year so that you can add them to your resume.

Often times, coaches are working in programs that may not have a lot of success. So if the numbers are not great, demonstrate the the accomplishments without the #'s. For example, just state, "2018 - established school record for number of wins in a season."

When you have been with weaker programs, find other ways to bolster your resume. Camps, clinics, networking with higher profile coaches. Start your own instructional academies or some other type of side business. Part of my success in landing jobs has just been knowing how to network and market myself. I created my own marketing brand because of the side businesses that I do. People look at all of the things that I do and realize how active I am in the coaching profession. My first week on the new job, the AD was sending other coaches to me on how to run a camp business and build team websites. Obviously that stood out during the search process.

Another common mistake that coaches make is having a resume that is way too long. Many coaches have had a lot of stops as they try to climb the professional ladder. I know how difficult it is to remove information that you feel may be pertinent. However, by the time someone reading your resume gets to the second page, they start to become disinterested. And if they see there are more than two pages, they generally will not go past the first page. You need to get it down to two pages max, even with references. I know how tough that is, I have the same problem....I hate leaving things off. Put your best info on the first page. Provide brief summaries of positions you held long ago on the second page. Only use your "go-to" references--ones that will highly recommend you or ones that are recognizable names. Any info that you eliminate from your resume can be added to your portfolio if you feel it is that important.

The biggest way to gain some some space is to eliminate information that is extremely redundant or provides no real value to the person reading your resume. Another way to reduce the length of your resume is to improve and simplify the layout and format. Very generic layouts and giant paragraphs make it extremely difficult for the reader to get through. Look for creative ways to utilize the entire space of each page.


Most coaches spend a lot of time talking about standards, expectations, goals, character development, and team-building. Those are concepts that are important to us. Therefore, we tend to spend a lot of time discussing those concepts in our portfolios. While those things should be included, they can often become boring, typical, and redundant. It's all great stuff, but I would try to narrow down some of it to the most important stuff, things that will really jump out to the hiring committee. 

Put a twist on is your stuff different from what other coaches are doing? Or present it in a different or unique way. I recommend building your portfolio in PowerPoint or Canva so that you can utilize more images or graphical presentations. It really makes things stand out. Again, the layout and platform of your portfolio can help present your information in a much more dynamic and interesting manner.


Interviewing is difficult. I have a list of the most common questions I will face prepared in advance (you will get a complete list of the most common questions in a coaching interview when you sign up for the portfolio guide). I practice answering those questions over and over before an interview. I practice in my head, out loud to myself, I write down my answers in bullet points, and I have others ask me the questions so that I can practice with a real person. Couple of tips I really like....keep your answers short and concise. I tend to ramble which clouds my main points. And always have a list of questions you can ask throughout the interview.


So here are some thoughts when coaches tell me they are not getting the high profile jobs.....

Are you getting interviews? If not, why not? Is it a result of presentation of material or your actual experience. In terms of presentation, do you send out both a teaching resume and the coaching resume? If so, that is way too much.

The positions you are applying for.....are they positions you are qualified for? Are they positions you are trying to gain for teaching, coaching, both? What is the school's hiring priority?

If you are getting interviews, is there an issue with your interviewing skills?

Part of the process is to continually evaluate how you are handling the process and where improvements could be made. One past summer, I applied for jobs for the first time in 4 years. I got a LOT of rejection letters, but I also got a lot of interest.....calls, phone interviews, video interviews. I just couldn't seal the deal. I kept making improvements in my resume, cover letter, portfolio, and interviewing skills based on how things were going. I asked for feedback from those I interviewed with to see how I could improve. I recommend you do that as well. That is where you will get your best feedback.

The number one thing I heard was that I needed to demonstrate to the hiring committee through my portfolio and especially in my interviews that this job was the only job I was interested in and prove to them how interested I was in it. So the portfolio really needs to be tailored to each position you are applying for. It's tedious and laborious, but it's the only way to really to stand out. Also, your answers to interview questions really need to be targeted to what the hiring committee is looking for. You have to do a lot of investigative work prior to an interview to try and figure this out. You can also ask questions during an interview to learn more about what they are looking for and then focus on addressing those things.

I like to demonstrate my interest to the interview committee in the following ways:

  • Researched every little aspect of the school, program, and community

  • Tailor the portfolio to that specific job

  • Prepare my interview answers with info that I had learned during my research

  • Ask pertinent questions, again, based on your research

  • Be super excited about everything when you talk to someone

  • When I apply for a new job I always follow up with an introductory email to the AD or head of the search committee. I include copies of my resume and link to my personal website portfolio.

Consistently honing your resume, portfolio, and interviewing skills develops confidence. Not just confidence in your job prep skills, but confidence in your coaching philosophies and values. The more you prepare, the more you understand who you are as a coach. This confidence in your abilities is often what separates you from other candidates!

If you need help with your coaching resume, your portfolio, or the interview process, be sure to sign up for one of our job prep packages at The Coaching Portfolio Guide! We provide services that assist with all aspects of the job search process for coaches. Click here to get started today!

Written By: Bill Vasko – CEO, XO Coach

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1 Comment

Apr 05, 2020

Every portfolio I have ever made is different and specific to the school I am applying for. I am glad you mentioned it! It takes a lot of time but the benefits in my opinion are: -You LEARN more about the school, You improve your ability to create a better portfolio, and hiring panel's can tell if it is a generic portfolio or specific to their school. Coach Vasko, thank you for all that you share. Love this website!


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